There is a plethora of time management skills that one may utilize to save more time in 2009. Moreover, these skills can help you when it comes to your career as a professional. In todays aggressive and fast changing world, it is really simple to get wound up in meetings, projects, and other routines that directly relate to your profession. If you are that person in search for some easy ways to make more time for the items that require your attention, you will definitely find the following information useful. Here, I will share with you 6 suggestions to saving more time in 2009.
1. The first step to saving yourself time at work is to create a way to document the amount of time that you spend doing different tasks at work. Do this every day for a week. This system will enable you to schedule events, keep track of time that is available for those events, and arrange time related projects to be adjusted as necessary. Not only will this enable you to keep account of where you spend hours every day, but it will also help you to specify precisely what it is that you need to do on a day to day basis.
2. With the help of your new time organizer, you can track where your time is going and make note of the places where you spend the biggest bulk of your time. For instance, you may notice that you spend 3 or 4 hours a day answering phones, checking and replying to email, and running back and forth around the office. By knowing how much time you are spending doing these activities, you can try to be more efficient and effective at doing these activities and decrease the time you spend doing them.
3. So now that you have determined where exactly you are spending your time, you can begin to implement a plan of action to help you better manage your time. You may find yourself spending again lots of time on returning phone calls or replying to emails. If this is the case, then you should block of time, roughly 15 minutes, in the mornings to doing these tasks. Don’t spend more time than you allocate. This will make you be more efficient and faster in these tasks.
4. If you find yourself going to a lot of meetings, you may have noticed that you spend a lot of time traveling to and from the meetings. This is an absolute waste of your time. That being said, you may benefit from a computer based software system called GoToMeeting. GoToMeeting allows you to attend meetings from the comfort of your own office, that way you aren’t spending your valuable time trying to get to the meeting. It’s convenient and easy to use and can be integrated into any company computer system.
5. Better time management in 2009 begins with goal setting. Try and set aggressive goals for getting projects done. You can either choose to work on one at a time or multi-task and do several at a time. Whatever the case may be, if you goal set you will find yourself getting work done faster and wasting less time. You will again find that you have more time to get other things done and thus will be more efficient at what you do.
6. Lastly, it is important to learn how to say no if you are seeking to save time this year. If you find that you are overwhelmed with projects, avoid the temptation to get into them more deeply. Saying no to your work may be difficult to do, especially considering the fact that many are struggling to keep their positions in todays economy. If you are unable to say no, at least consider delegating the tasks that you have as you deem appropriate.
By using these simple 6 suggestions, you will find that you were able to save time in 2009. You can now begin to focus your extra time on those things that your really need to get accomplished.